Privacy policy

Privacy Policy of ASAYA Media & Design LLC
Effective Date: June 17, 2025

This document constitutes the comprehensive Privacy Policy of ASAYA Media & Design LLC, delineating the legal, technical, and procedural frameworks through which we collect, process, secure, transfer, and disclose personal and usage-related information pertaining to end users (“you,” “your”) of our digital platforms. This policy is developed in alignment with international data protection principles and applicable regulatory statutes, ensuring both operational integrity and the safeguarding of individual privacy rights.

By engaging with our digital assets or services, you formally acknowledge and accept the terms articulated in this Privacy Policy. Non-consent implies abstention from service use.

 
Interpretive Framework and Core Definitions
Interpretation
Terminology presented in capitalized format throughout this document bears the specific meanings ascribed herein and shall retain their contextual significance irrespective of grammatical number.

Defined Terms
To enhance usability, definitions are grouped by category and listed alphabetically within each grouping.

Digital Interaction Terms:

Cookies: Mechanisms for local data storage implemented to facilitate persistent user recognition and activity tracking.
Device: Any electronic apparatus, including but not limited to personal computers, smartphones, or digital tablets.
Service: The totality of web-based applications, websites, and interactive media offered at http://asayamedia.com.
Third-party Social Media Service: External authentication platforms such as Google, Facebook, or LinkedIn utilized for access facilitation.
Usage Data: Data generated via system interactions, encompassing behavioral metrics, session identifiers, and operational metadata.
Legal and Organizational Terms:

Account: A discrete, system-authenticated user profile facilitating service access.
Affiliate: Any entity that is directly or indirectly controlled by, in control of, or under common control with the Company.
Company: Refers explicitly to ASAYA Media & Design LLC, headquartered at 11198 Philpott Road, Virginia, USA.
Country: The United States of America, under the legal jurisdiction of the Commonwealth of Virginia.
Personal Data: Any data—structured or unstructured—that directly or indirectly identifies a natural person.
Service Provider: Third-party organizations engaged contractually to process data on behalf of the Company.
You: Any user, agent, or representative accessing the Service in either a personal or organizational capacity.
 
Categories and Mechanisms of Data Collection
ASAYA Media & Design LLC deploys both active and passive data collection methodologies to acquire:

Personal Data
This includes, but is not limited to:

Full legal name
Contact details (email address, telephone number)
Residential and billing addresses
Any voluntarily submitted biographical or demographic information
Usage Data
Derived automatically through server logs, cookies, and analytic scripts. Key attributes include:

Browser metadata, access timestamps, referrer URLs
Session duration, clickstream analysis, heatmaps
Device configurations, IP geolocation, language preferences
Mobile-Specific Data
For mobile service users:

IMEI/UUID, mobile OS type and version
Network type and signal strength
Mobile application usage statistics
Location-based GPS data, only when explicit user consent is obtained via application settings or system prompts; passive or background collection without consent is not conducted.
Third-Party Integrations
Where account registration or authentication is mediated via external platforms, we may retrieve:

Public profile data
Email and contact lists
Behavioral metadata embedded in the third-party API
 
Analytic Technologies and Tracking Infrastructure
To enhance service personalization and secure data integrity, we utilize:

Persistent Cookies: Survive across sessions to support user continuity. Typically retained for periods ranging from 30 days to 12 months.
Session Cookies: Purged upon termination of browser instances.
Tracking Pixels: Invisible code elements that relay interaction data to our servers.
We may use third-party analytic platforms such as Google Analytics or Facebook Pixel, among others.

Cookie Categories and Purposes:

Strictly Necessary: Required for authentication, system performance, and fraud prevention.
Functional: Store user preferences such as language or region.
Performance: Collect anonymized data to assess performance, detect bugs, and improve response times.
Targeting: Customize advertisements and measure engagement with campaigns.
User agency is preserved via browser-level cookie management tools, although disabling cookies may impair system responsiveness.

 
Purpose and Legal Basis of Processing
ASAYA processes personal data in accordance with the following lawful bases:

Contractual Necessity: Fulfillment of service-related obligations
Legitimate Interest: Analytics, fraud prevention, product improvement
Consent: Voluntary participation in surveys, newsletters, etc.
Legal Compliance: Taxation, consumer protection, and data retention mandates
Operational objectives include:

Transactional integrity and order fulfillment
Incident response and technical diagnostics
User support and dispute resolution
Behavioral segmentation and market analysis
Security risk monitoring and mitigation
We may also aggregate anonymized data for research and benchmarking purposes.

 
Third-Party Data Sharing and Interoperability
Your data may be shared with:

Service Providers: Payment gateways, CRM platforms, hosting providers
Affiliates: Subsidiaries or joint ventures compliant with internal privacy standards
Prospective Buyers: During corporate restructures or asset divestitures
Regulatory Entities: In response to lawful disclosure obligations
Platform Users: In cases of voluntarily shared public information
Where third-party recipients are located internationally, such transfers will adhere to data protection frameworks such as adequacy decisions, Standard Contractual Clauses (SCCs), or other regulatory-approved safeguards. We monitor compliance via contractual audits and periodic data protection reviews.

No data will be sold, bartered, or transferred to non-compliant third parties.

 
Data Retention and Archival Protocols
Retention periods are predicated on the data’s purpose:

Transactional Records: Retained for statutory durations (e.g., tax law)
Inactive Accounts: Deleted or anonymized after prolonged inactivity
Usage Logs: Purged or pseudonymized after analytical processing
Archival procedures are routinely audited to ensure compliance with data minimization principles.

 
Cross-Border Data Transmission Safeguards
Given our international service footprint, data may be transmitted to jurisdictions outside your domicile. Such transfers are underpinned by:

Binding corporate rules
Model contractual clauses
Encryption-in-transit protocols
All cross-border processing is executed with heightened due diligence to maintain parity with domestic data protection expectations.

 
User Rights and Mechanisms for Redress
In accordance with prevailing data protection laws, you retain:

Access Rights: Review your stored personal information
Rectification Rights: Amend inaccuracies
Erasure Rights: Request data deletion (within regulatory constraints)
Restriction Rights: Limit processing under specific circumstances
Portability Rights: Export data in a structured, machine-readable format
Requests must be submitted via authenticated channels, such as logged-in user accounts, secure email verification, or in-person identity confirmation procedures. All requests will be addressed within 30 calendar days, barring legally permitted extensions. If you believe your request has not been properly handled, you may escalate the issue by contacting our Data Protection Officer or submitting a complaint to your local supervisory authority. Escalation inquiries will be reviewed and responded to within 10 business days.

 
Regulatory Disclosures and Exceptional Circumstances
We reserve the right to disclose data:

To comply with judicial mandates or government orders
In exigent circumstances involving user or public safety
To defend legal claims or enforce terms of service
Each disclosure is evaluated for proportionality and necessity.

 
Data Security Practices
We employ industry-standard frameworks including:

SSL/TLS encryption
Multi-factor authentication
Routine penetration testing and audit trails
However, absolute data security cannot be guaranteed. You acknowledge residual risk inherent in digital transmission.

 
Minors and Age Restrictions
Our platforms are not designed for nor directed at individuals under the age of 13. If personal data from minors is identified, immediate remediation—including erasure—is executed.

 
Hyperlinks and External Interfaces
Our Service may include outbound links to external sites. We disclaim liability for the data policies of third-party domains. Users are encouraged to independently assess linked privacy practices.

 
Policy Revisions and Notification Procedures
We may periodically revise this policy. Revisions are indicated via the "Effective Date" at the header. Material changes will trigger explicit notifications via email or on-platform announcements.

 
Contact and Inquiries
For all privacy-related communications, please contact:

Email: [email protected]
Web Form: https://asayamedia.com/contact-us